Meeting Minutes and Video Recording

A Regular Meeting of the Board of Directors (the “Board”) of the Green Mountain Water and Sanitation District, (the “District”) was held at 6:00 p.m. on Tuesday, May 14, 2024.

Attendance:

A Regular Meeting of the District was scheduled in compliance with the laws of the State of Colorado, with the following Directors in attendance:

Karen Morgan, President
Dave Wiechman, Vice President
Roger Wendell, Treasurer
Randy Little, Secretary
Not present, and unexcused: None
Also present were:
Dylan Woods, Title 32 Attorney
Josh Stanley, District Manager, GMWSD
Sam McKay, GMWSD
Doug Pavlich, GMWSD
Ludmila
Other guests

Call to Order / Declaration of Quorum (0:03)

Director Morgan, noting the presence of a quorum of all Directors, called to order the Special Meeting of the Board of the Green Mountain Water and Sanitation District at 6:00 p.m.

Director Morgan noted that Director Hooks provided a resignation to the Board.

Directors & Disclosure Matters (0:56)

None.

Approval of/Additions to /Deletions from the Agenda (1:31)

Director Morgan MOVED to add approval of the April 23, 2024 meeting minutes to the agenda. Director Wendell seconded, following discussion and upon vote, the motion PASSED unanimously.

Public Comment (2:42)

Ludmila provided public comment regarding developer litigation and the board vacancy. Would like more information regarding the ravine bridge and litigation matters. (2:42)

Approval of Minutes (6:02)

Director Morgan MOVED to approve the March 12, March 19, and April 9, and April 23, 2024 Meeting Minutes. Director Wendell seconded, following discussion and upon vote, the motion PASSED unanimously.

Financial Matters (6:45)

The Board reviewed the May 2024 Daily/Monthly Operating Expenses & Capital Expenditures. Director Morgan MOVED to approve the expenditures and unaudited financial statements for the period ending April 30, 2024. Director Wendell seconded, following discussion and upon vote, the motion PASSED unanimously.

District Reports (8:31)

Mr. Stanley provided the Maintenance Report. There were no main line breaks in April. About 400 endpoints are left to install. Development reviews are all pending additional steps. A few inquiries on the remaining vacant land development have come in. (8:31)

The infrastructure replacement project bids were complete on May 1st. Director Morgan MOVED to approve the bid from Concrete Works of Colorado to complete the 2024 infrastructure replacement projects for Group 1 and 2. Director Wendell seconded, following discussion and upon vote, the motion PASSED unanimously. (14:33)

CDPHE review of the sanitary system went well. (23:30)

Plans for the Ravine are being prepared to submit to Lakewood. (25:04)

Director Morgan MOVED to approve the amendments to development review process documentation. Director Little seconded, following discussion and upon vote, the motion PASSED unanimously. (28:42)

Director’s Matters (31:33)

No issues were found with the District Manager background and drug check (31:33)

The Board entered into a discussion regarding the director vacancy. Director Wiechman MOVED to appoint Art Martinez to the vacancy. Director Wendell seconded. Director Wiechman MOVED to table the motion to the June meeting. Director Wendell seconded, following discussion and upon vote, the motion PASSED unanimously. (32:15)

Director Wiechman MOVED to appoint Roger Wendell as Treasurer. Director Morgan seconded, following discussion and upon vote, the motion PASSED unanimously. Director Morgan MOVED to appoint Wiechman as Vice President. Director Wendell seconded, following discussion and upon vote, the motion PASSED unanimously. Director Wendell MOVED to appoint Director Little as Secretary. Director Morgan seconded, following discussion and upon vote, the motion PASSED unanimously. The Board discussed updating board signers once the last vacancy is appointed. (38:32)

The Board entered into a discussion regarding HB24-1463. The language limiting tap fees was removed from the bill. The Board discussed the need for a lobbyist prior to next legislative session. (46:37)

The Board discussed a personnel organizational chart and pending ideas from Mr. Stanley. (56:40)

Legal Matters (1:32:57)

Mr. Woods provided the Board with updates regarding Big Sky. The Board determined that Director Morgan and Director Wiechman will participate in the upcoming mediation. (58: 36)

Mr. Woods provided an update regarding the Fossil Ridge litigation. (1:05:20)

Mr. Woods discussed the upcoming SDA Workshops. Information will be sent to the Board. (1:06:30)

Mr. Woods provided information on a new lawsuit with Solterra. Fossil Ridge has been named in the suit along with the District. (1:08:09)

Director Little inquired about the $30 service fee on the Green Mountain bills. Director Morgan clarified that the fee covers flat District expenses such as staffing. A breakdown of rates may be found on the District’s website. (1:10:15)

Executive Session pursuant to §24-6-402(4) (b) C.R.S. for the purpose of receiving legal advice regarding: Solterra/Fossil Ridge litigation (1:12:59)

Director Morgan MOVED to enter into Executive Session pursuant to §24-6-402(4)(e) C.R.S. for the purpose of determining positions subject to negotiations, developing strategy for negotiations, and instructing negotiators regarding district manager hire. Director Little seconded, following discussion and upon vote the motion PASSED unanimously.

The Board entered into Executive Session at 7:14 p.m.

Executive session concluded at 7:48 p.m.

New Business (1:14:51)